June 5, 2023

Market Company

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4 Ways to Improve Employee Productivity

3 min read

All workplaces want happy and productive employees, but are you also helping them be at their best? Indeed, a little tweaking of your management practices can help engage employees, encouraging them to work at full capacity. Below are some practical tips that you can follow.

  1. Pay attention to the body and mind connection. Employee performance is affected by many factors well outside your office. Remind your employees that it is important that they take care of themselves by feeding the body and nourishing the mind. This begins with a stress free lifestyle which is sustained through adequate diet and exercise, and reinforced by a tension free work place. Remind them to start the day with a good breakfast because coming to the office hungry can result to fatigue and irritability, ultimately causing them to be less productive. Allow employees to take breaks when needed. Having a responsible break is not a diminution of one’s dedication to the job. In fact it can even help people perform better. A quick walk around the block, a cup of freshly brewed coffee or tea, a quick meditation break at the employee lounge – these are just some things that can contribute to a meaningful quick break, allowing people to go back to their desks with a fresher mind.
  2. The importance of tasks list. Most work settings measure employee performance through the completion of tasks. But are they accomplishing the ones that matter? Let your employees create tasks list on a weekly basis based on priorities and goals of the office. Ask them to categorize their tasks into the following:
    • those that need to be done immediately;
    • those that can be done in the next few days; and
    • those that can pushed further later.

    The list can help in making sense of overlapping concerns especially in a multitasking environment. As they review their list weekly, they should not be afraid to reorder their to-do list in response to actual demands and challenges. Through this, they do not have to constantly worry if they are doing the ones that matter. Likewise, they do not have to spend too much time figuring out what should come next.

  3. Remove distractions. Most employees are constantly tempted to change their desks in an effort to make it homier and more personal. Pictures of family, friends and pets or stacks of books and magazines all these eat up space in one’s work surface area. Instead of asking them to throw it all away, you can provide spaces for these. You can provide shelf for books, magazines or reports, or wall space to hang their photos. The same goes for office-issued desktops or laptops. Unabated access to social media (if not part of the work) and installation of various apps can clutter one’s virtual workspace and may eventually slow down one’s machine. Install effective software to manage employee access during office hours. This also lessens the time you spend monitoring what they are doing on the net.
  4. Provide tools to organize work better. Help your employees become more organized by providing them with helpful tools. Make technology work for them. Printers, copiers, fax machines should be accessible to eliminate the need to walk to the other room. Make use of helpful scheduling software that helps employees plan and cross reference tasks more efficiently. A good scheduling software is indispensable for companies of any size where various tasks or actions need to be completed and where one’s action or inaction may either spell the success or failure of another. Good employee scheduling software can also help in customer scheduling and in monitoring attendance, resource, equipment and facility usage.

Combining these four suggestions you can help your employees become more productive and make concrete contributions to the business. One great way to start is by providing them with tools that they can use in the office. There are many excellent tools you can find online, such as Schedule it, a desktop and cloud scheduling software solution. Check out how it can help you promote employee productivity today.

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